Who to contact
Talking Tots Preschool Karachi manages the family and recruitment information collected through this website and its school office. Contact the school using the details below for a privacy question or a request about your records. Please include your application reference if you have one.
Information we collect
The application asks for your child’s name, date of birth and gender; parent or guardian names, relationships, telephone numbers, email addresses and occupations; a home address; programme and start preferences; an optional question; and a typed signature and date. A second parent or guardian is optional. We calculate your child’s age from their date of birth.
We store an application reference, submission time and the notice version you acknowledge. The school office can add application decisions, follow-ups, internal notes, student and class details, fee requests, payment amounts, dates and bank-transfer references. It can import earlier applications and student records supplied by the school.
The website and its hosting providers also process technical information needed to deliver and secure the service, which may include IP addresses, browser information, request logs and sign-in activity. Please keep application questions relevant and share medical documents or identity documents only through arrangements agreed with the office.
How we use this information
We use family information to assess an application, contact you, arrange admissions, maintain student records, issue fee requests, record payments and manage enquiries or complaints. Sign-in and technical information help secure private records and investigate misuse.
The required fields support admissions processing. If you prefer to discuss the information requested, contact the office before submitting. Application communications concern admissions and school administration. The application acknowledgement does not give permission for unrelated promotional messages.
Teacher applications and CVs
When you apply to join our team, we collect your name, email address, telephone number, city, role of interest, qualifications, teaching experience, availability, optional introduction and uploaded CV. We record your acknowledgement of these notices, an application reference and submission time. School office users can record review decisions, interview arrangements, follow-up dates and internal notes.
We use this information to assess your application, manage recruitment and contact you about your interest in joining the school. Include information relevant to recruitment. Avoid including identity documents, banking details or details about other people unless the school asks for them and you are entitled to share them.
Recruitment records and CV downloads are restricted to authorised school office users. CVs are stored privately in the website’s file storage. The hosting and overseas processing arrangements below also apply to recruitment information. Your application does not give permission for unrelated marketing or for publication of your CV or profile.
Recruitment records are retained for the school’s review and follow-up needs, including unresolved enquiries and applicable record-keeping requirements. There is currently no automatic deletion period. Contact the school to withdraw your application, correct your details, request a copy or ask for review and deletion of information that is no longer needed. The school may verify your identity before acting. Hosting backups and downloaded copies may have separate retention periods.
Student care and progress records
The school office can register a student manually and record enrolment dates, family and emergency contacts, collection arrangements, languages, interests, preferences, routines and learning goals. It can also record information supplied by families about allergies, illnesses, medicines, dietary requirements and additional support needs, including agreed care instructions and the date those details were reviewed.
School office users and assigned teachers can add dated observations, progress plans, follow-up steps and private document or photo attachments. Each note records its author, observation date and entry time. These records support the child’s care, learning and communication with the family. Medical and support information should be relevant to the child’s needs at school and kept up to date with the family.
Student attachments are stored privately and require authorised access to download. Uploading a photo to a student record does not grant permission to publish it. These records are retained with the student record, under the retention and request arrangements below. Optional voice transcription and connected AI tools operate as described below.
Staff records and school administration
The school office can maintain individual staff accounts, telephone numbers, email and postal addresses, CNIC details, dated staff notes and salary histories. Salary records include the previous and new amount, pay period, effective date and person who recorded the change. These records support staffing and employment administration and are restricted to school administrators.
Class rosters, attendance and birthday reminders support the school day. Changes to profiles, notes, attendance and account details can retain earlier values and author information for continuity and accountability. Fee records include payment methods, source or sending bank, receipt references and email delivery outcomes. The school may send configured reminders for outstanding fees.
Optional transcription and connected AI tools
When the school enables voice observations, an authorised staff member can record a short note and send the recording to OpenAI for transcription. The staff member reviews and can edit the transcript before saving it to the child’s record. Recording is optional. The school website holds the audio in memory for this process and discards it when used, cancelled or the page closes; it does not save the recording to the school’s file library. OpenAI processes the submitted audio under the school’s API account arrangements, which may include separate service retention.
Staff may connect their individual school account to a supported AI app through an authenticated MCP connection. Requested school information is then shared with that app according to the staff member’s role and student assignments. A permitted connection can read records and reports, save explicitly requested notes and preview profile changes for confirmation. Financial actions, access grants and email sending remain outside these AI tools.
AI app conversations and information returned to them are handled under the app account’s data settings and provider terms. Processing may take place outside Pakistan. The school should limit requests to information needed for the task and review AI output against its records. Connection grants can be revoked; role and password changes or disabled accounts invalidate existing access. Earlier AI conversations and provider copies may remain subject to their separate retention arrangements.
Children, photographs and publicity
An adult parent or authorised guardian should submit the form. Children should use this website with an adult. Only provide information you are entitled to share about your child and other family members.
Applying does not grant permission to publish a child’s image, name or story. Permission for identifiable photographs or publicity needs to be handled separately with the school. Contact the office to raise a concern about a published image or to change a media permission you previously gave.
Keeping information secure and retaining records
The system uses encrypted web connections and authenticated access to the school office. School office users remain responsible for keeping their sign-in details and exported files secure.
Application and student records are kept for admissions and school administration, including payment records, unresolved enquiries and applicable legal or record-keeping needs. There is currently no automatic deletion period in the application system. Contact the office if you want it to review whether a record is still needed. Hosting backups and email copies can have separate retention periods.
Your questions and requests
You can ask the office to review, correct or provide a copy of your family’s information, or request deletion of information that is no longer needed. You may also withdraw an application or change a communication or media preference. The school may need to verify your identity and authority before responding, especially where a request concerns a child or another guardian.
Some information may need to be retained for enrolment, payments, disputes or legal requirements. A request will be considered in that context. Contacting the school remains available alongside any rights or remedies under applicable law.
Talking Tots Preschool Karachi
Clifton, Karachi
Monday–Friday, 9:00 am–12:30 pm